In any workplace, fire safety is not just a box to tick—it is about keeping your team out of harm's way. The Occupational Safety and Health Administration (OSHA) requires that businesses must have a written fire prevention plan to safeguard employees against fire-related incidents. Workplaces with 10 or fewer employees are the only exception to this rule. Without such a plan, businesses risk higher chances of injury, loss of life, and significant property damage during a fire emergency. 

In 2022, the National Fire Protection Association (NFPA) reported around 140,000 nonresidential building fires in the United States. These fires caused: 

• 150 deaths 

• 1,400 injuries 

• $4.068 billion in property loss 

These alarming numbers highlight the need for thorough fire prevention and safety protocols in all workplaces. 

OSHA’s Fire Prevention Plan Requirements 

To ensure workplace safety and compliance with OSHA regulations, every organization must develop a comprehensive fire prevention plan. OSHA's guidelines require your plan to include the following key elements: 

• Identify major fire hazards: List all major fire hazards in your workplace. Include detailed procedures for handling and storing flammable materials, identify potential ignition sources, and specify the necessary fire protection equipment to control each hazard. 

• Control flammable waste: Establish clear procedures to manage and dispose of flammable and combustible waste materials. Regularly removing these materials minimizes the risk of fire. 

• Maintain heat-producing equipment: Implement a schedule for the regular maintenance of safeguards on all heat-producing equipment. This helps prevent the accidental ignition of combustible materials. 

• Assign responsibility for equipment maintenance: Designate specific employees by name or job title to be responsible for maintaining equipment. These individuals will focus on preventing or controlling potential fire ignition sources. 

• Assign responsibility for fuel source control: Identify employees responsible for controlling fuel source hazards. This ensures there are dedicated personnel managing the risks associated with fuel sources. 

While these 5 requirements are the minimum for a fire prevention plan, there are still other components worth including in a plan to better limit a fire from starting. Below are those elements a fire prevention plan should incorporate. 

Responsibilities  

Every worker has a range of responsibilities to ensure they are doing their part. This may include a schedule of sprinklers and fire suppressant system inspections. Identify who is responsible for the storing, monitoring, and maintenance of flammable storage. Decide who oversees any training on the subject and how to track this. 

Material Definitions 

When classifying materials, it is essential to categorize them accurately for safety and compliance purposes. Here are the standard classifications: 

• Class A: Wood, paper, cloth. 

• Class B: Flammable gases, liquids, and greases. 

• Class C: Electrical equipment or materials near electrically powered equipment. 

• Class D: Volatile metals such as magnesium, zirconium, potassium, and sodium. 

Ignition Sources 

Remove all non-essential ignition sources where employees store or use flammable materials.  Examples: 

• Ensure open flame sources (heaters, welding torches, or ovens) are away from operations involving flammables. 

• Do not allow the storage or handling of flammable materials in areas where chemical ignition sources (switches and circuit breakers) are operating. 

• Sparking tools must not be allowed in areas where employees store or handle flammables. 

• Cutting or welding operations cannot contact flammable liquid containers. 

Incompatible Materials 

Make sure to understand and follow NFPA guidelines for the storage of hazardous materials. Materials that can contribute to the flammability of others, such as oxidizers and peroxides, should be stored in an area away from flammable substances. 

Fire Extinguishers 

Train designated employees or management on using fire extinguishers. These tools can be effective for fighting fires in their inception stage. Extinguishers labeled, and used, effectively have saved lives and property. Proper selection, inspection, and maintenance of fire extinguishers are critical for effectiveness. Designate individuals or a team to ensure that fire extinguishers are placed in conspicuous locations, easily accessible, and fully charged and operable. 

Fire Safety Housekeeping 

Designated individuals, typically a safety committee or supervisors, are responsible for compliance with the company's fire safety programs and communicating procedures with all employees. Housekeeping, access to fire extinguishers, emergency evacuations, and proper storage of chemicals, are addressed when regular inspections take place. 

Emergency Exits 

Exits need to be clearly marked as fire or emergency exits and be easily accessible. They should never be obstructed. All doors or passageways that do not lead to an exit, but are used as storage, restrooms, or break rooms must be identified. All exit signs must be self-illuminating or illuminated by an external light source. For persons with disabilities, supervisors are responsible for assisting disabled workers during an emergency evacuation. They must have an alternate to help in the case of that supervisor's absence. The company must maintain a list of people with disabilities in the HR or Safety Manager's office. 

Fire Emergency Procedures 

Upon discovering a fire, activate the nearest alarm immediately to notify all building occupants. 

Fight a fire only if the fire department has been notified, the fire is small and contained, and you have a clear escape route with your back to the exit. Use a proper, fully functioning fire extinguisher if you are trained to do so. 

When you hear a fire alarm, leave your work area, close all windows and doors, and turn off any gas jets. 

Once all occupants have evacuated to the designated fire emergency area, conduct a roll call to ensure everyone is accounted for. 

Fire safety in the workplace is important, and compliance with OSHA’s fire prevention guidelines is essential. A comprehensive fire prevention plan not only ensures legal compliance but also protects lives and property. Regular training, clear responsibilities, and well-maintained equipment are crucial components of an effective fire safety strategy. By prioritizing fire prevention, businesses can create a safer environment for their employees and minimize the risk of catastrophic fire-related incidents. 

DuraLabel Fire Safety Solutions 

DuraLabel offers comprehensive fire safety solutions tailored to enhance workplace safety and ensure compliance with OSHA’s fire prevention regulations. Our range of products includes durable, high-quality signs, labels, and printers engineered for fire safety applications. These solutions enable organizations to effectively communicate fire safety procedures, identify emergency exits, and mark fire-fighting equipment locations. 

The DuraLabel Kodiak Max Industrial Sign and Label Print System is a complete in-house industrial label printer designed to meet all fire safety labeling needs. By integrating DuraLabel products into your fire safety plan, you ensure clear, consistent, and compliant safety communication throughout your facility. This supports key aspects of OSHA’s fire prevention requirements, such as identifying major fire hazards, managing flammable waste, and maintaining heat-producing equipment. 

Download our free OSHA Instant Action Guide to guarantee your facility is OSHA compliant. This invaluable resource provides a site inspection checklist to ensure that all fire safety elements are thoroughly addressed. 

For expert assistance in crafting a fire safety communication system that meets your needs, call 1-888-402-8820. Our specialists will guide you through the process to ensure your facility's fire prevention measures are robust and effective. 

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