With today’s technological advancements, much of the work force is searching for ways to become more efficient in their workplace, whether it’s managing inventory, tracking assets, or ensuring smooth operations in time sensitive areas.  

Many facilities once relied on paper logs and spreadsheets to track inventory, but these methods were often prone to human error. 

In 1973, George J. Laurer, a senior engineer at International Business Machines (IBM) invented the first Universal Product Code (UPC). It was then scanned in Ohio at a grocery store for the first time. This was a big success for IBM who beat 6 other corporation’s barcode designs and went on to become the leading industry standard. It’s only in recent years that their widespread adoption in facility management begun to shine. 

Whether printed as traditional 1D or advanced 2D QR codes, barcodes are now used to tag everything from inventory items to assets, equipment, and even maintenance schedules. The efficiency gains from this technology are undeniable, and businesses have since realized its value. 

Human error has always been a risk in manual data collection, and in some facilities, even the smallest of mistakes can lead to bigger problems. Miscounting inventory, entering incorrect data, or failing to log maintenance tasks can cause disruptions to operations. 

Barcodes can alleviate the risk of error by automating the data collection process. Scanning a label eliminates the chance of transcription errors that can occur when data is manually entered into a system. Additionally, barcode scanners are often integrated with software that can automatically verify the accuracy of the information being entered, further reducing the chances of mistakes. 

The Importance of Barcode Labeling

This enhanced accuracy is important in environments where precision is critical. Here are two examples of how barcodes can be useful to various industries: 

• Hospitals—Barcode systems are used to verify medication administration and ensure that patients receive the correct treatment.  
  
• Manufacturing—Barcode scanners are used to track the movement of raw materials and finished products along the production line, guaranteeing that nothing gets lost in transit. 

Barcodes not only provide valuable information but improve business processes. Implementing these labels in facilities can enhance operational efficiency and provide long-term benefits. There are three benefits from the use of barcodes:  

1. Improved accuracy: Manual data entry is prone to errors. Barcodes minimize these mistakes by allowing quick, automatic data capture. 
2. Increased efficiency: Scanning barcodes is significantly faster than manual entry, speeding up processes like inventory checks and sales transactions. 
3. Better tracking: Barcodes enable real-time tracking of inventory levels and item locations, helping businesses avoid stockouts and overstock situations. 

Before placing barcodes in any facility, first create a checklist to determine where barcodes may be needed.  

Essential Steps for Flawless Scanning  

Step 1: Assess Needs and Objectives

1. Identify items for labeling: Determine which items require barcoding. This may include products, tools, or equipment. 
2. Determine the volume of items: Estimate the total number of items in need of a label. This will help choose the right printing methods and materials. 

Step 2:  Select the right barcode type 

There are three main types of barcodes. Selecting the right one is crucial, as they can serve a different purpose depending on the format: 

• UPC: Common in retail for product identification. 

• QR Codes: Versatile and can store more information, ideal for marketing or additional product details. 

• Code 128: Suitable for shipping and inventory management as it supports alphanumeric data. 

Step 3: Match Barcode Types to Application Needs 

Use a barcode generation software like LabelForge Pro to create labels. There are many options available ranging from basic generators to more advanced inventory management systems that incorporate barcode functionality.  

The LabelForge PRO software can produce high-quality labels that comply with industry standards. This software is available on scanning equipment like industrial label print systems. Other types of scanning equipment include: 

• Handheld Scanners: Portable and ideal for warehouse environments or retail settings. 

• Fixed Scanners: Suitable for high-volume scanning at checkout points or sorting stations. 

• Mobile Scanning Options: Utilize smartphones or tablets with barcode scanning apps for flexibility.  

Users can utilize the software tool to design the label by incorporating relevant information, such as the item name, SKU, and price. These unique identifiers allow for easier tracking.  

Tips for Seamless Label Application 

The type of material used for labels is often overlooked, but should take part in the decision-making process. Depending on the facility and their needs, there are two different printing methods to consider, each with different qualities: 

1. Thermal transfer printing: Uses heat to transfer ink from a ribbon onto the label material. This method produces high-quality, durable prints that can withstand wear and tear. 
2. Direct thermal printing: Uses heat-sensitive paper that darkens when exposed to heat. While suitable for short-term use, these labels can fade over time, making them less ideal for long-term applications. 

Once a tool has been decided on, the last phases to ensure labeling efficiency are application and maintenance.  Here are some labeling tips:  

1. Location and orientation of labels: Place labels on items where they are easily accessible and visible. Avoid areas that may get damaged or obscured. Ensure that the barcode is positioned correctly for scanning, ideally facing outward and unobstructed.
2. Train staff on proper labeling techniques: Show staff how to use the labeling tools to design barcodes and any regulatory requirements.
3. Regular audits and checks—Implement a system for regular audits to ensure labels are applied correctly and scanned accurately.
4. Ensuring label integrity—Train staff the proper protocol for identifying damaged or misprinted labels.

DuraLabel Barcoding Resources  

Barcode technology has come a long way from its first use at the checkout counters. Today, it is a cornerstone of efficient facility management, helping organizations save time, reduce errors, optimize inventory, and improve operational efficiency. Whether it’s tracking assets, managing inventory, or ensuring the safety of workers and patients, barcodes provide the real-time data and accuracy that we need today. 

Bring barcode labeling in-house with DuraLabel’s  Toro Max Industrial Sign and Label Print System. This print system is the perfect mid-size, all-in-one safety labeling solution for any industry. It allows you to design and print standardized and customizable labels and signs anytime, anywhere.  No need to worry about being out of regulation, stay up-to-date on the latest rules and regulations with the preinstalled LabelForge PRO software.  

Want to learn more about implementing barcodes? DuraLabel’s Barcode Labeling Guide explains common types of barcodes and where to apply them in your workplace. Download your free guide today.  

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